Attack your meeting structure the same way you might solve a tricky organizational issue.
the meeting. Once you know the core question to address, and what success might look like, you should create your agenda. People tend to throw agendas together at the last minute, if at all. We compare the design and execution of meetings to the driving navigation app Waze: what is the quickest, safest, most effective way to get to your destination? The first step, immersing yourself with people, was about understanding where you need to go .
People who have applied this design process to their meetings tell us that it has radically affected both the efficacy of those gatherings, and the attitude people in their organizations have about them. Each phase has its benefits. Immersing helps people feel heard, and it ensures that meeting leaders are connected to participants. Framing pushes the meeting leaders to ensure that there are clear goals for each meeting.
This may seem onerous for every meeting but, with practice, you can learn to cycle through these stages in less and less time, and you’ll find that small investment upfront saves significant time in the long run. You’ll have fewer meetings, and those you do have will be more productive — even sometimes fun.Accelerate your career with Harvard ManageMentor®. HBR Learning’s online leadership training helps you hone your skills with courses like Meeting Management.
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